Polaris Payroll System Overview


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	Comprehensive Features Give You the Tools You Need to Process Payrolls Quickly and Effectively

System Configuration
Have complete control over how the system handles your business processes.

Global Bank Library
Multiple ACH processors
Multiple bank accounts for all service providers
General Ledger – flexible account structures suited foe most any business
Content management solution for:
Forms, Proposals and Agreements
Provider Product and Services for online registration purposes


		System Configuration Section


	Role Based Access and Assigned Privileges Twelve unique user roles with flexible permission assignment. Example: two users with same role can be assigned different privileges.

Payroll Management - Templates
Various “codes” are setup as templates at the service bureau level and then made available for all Employers.
Codes include:

Pay Codes – Setup unlimited Pay Codes
Tax Codes – Setup unlimited Employee and Employer Tax Codes
Deduction Codes – Setup unlimited Deduction Codes
Benefit Codes – Setup unlimited Benefit Codes
PTO Codes – Setup unlimited PTO Codes (i.e., vacation accruals)


		Payroll Management Section

Tax Management
Our consolidated and streamlined system allows you to manage all tax matters for Federal, State and Local Tax jurisdictions. Tax payment processing using:

EFTPS, paper check, online uploads
Global Tax Table setup and management (Federal, State, Local) at the Service Bureau level
Tax Return filing generation and filing for Federal and all States
Magnetic media and electronic filing for those jurisdictions requiring it
Manage all Tax Return Forms

Distribution (Print) Management
Designed to efficiently move your operations along.

Setup multiple delivery providers, Federal Express, UPS, and more
Online integration with Federal Express and others
Setup unlimited number of delivery items for printing and distribution to multiple locations
Maintain Print and Shipping histories

Billing and Commission Management
Easily setup your billing system and keep track of sales commissions for each customer.

Customer Billing. Extremely flexible billing engine for calculating and managing customer fees. Supports billing for fixed amounts, fixed amounts per specific period(s), per transaction (Per Pay Item, paycheck, ACH, Paycheck, W-2 and many more).

Commission/Residual Management. Powerful commission and residual management function for calculating and paying partners and sales personnel on a customer-by-customer basis.


		Billing Management Section

Document Library
In addition to having On-demand generation and printing of reports all users will be able to access a PDF Document Library and retrieve previously generated documents including the following:

Paycheck Stubs
Direct Deposit Advice Stubs
Tax Payment Checks Reports
Tax Returns

Global Communications
System provides several methods for staying connected with all users and include both system defined and configurable alerts. These are delivered via the following methods:

Email notifications
Announcements posted to individual consoles
Alerts

Online Registration and Setup
Easy online registration for On-demand users including:

Partners
End-Customers
Streamlined Company setup

Cash Management (ACH)
Manage all cash management transactions including

Net Payment Impounds, Direct Deposit, Fees, Commissions, Tax Impounds
Setup multiple ACH Processors and assign to specific Employers
Create special ACH transactions for processing manual adjustments


		Cash Management Section


	Reports Users have access to numerous reports directly from their individual consoles and can generate these on-demand and at their convenience.

Report categories include:

Pay Reports
Tax Reports
Deduction Reports
Benefit Reports
PTO Reports
General Ledger Reports
Implementation Status Reports
Cash Management Reports


		Report Management Section


	Accounting Software Integration File export utilities provide seamless integration for many accounting software applications including Quickbooks (IIF file format).


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